It’s that time of year again, we’re all coming out of winter hibernation and slowly venturing out. For condo managers and staff, it means spring cleaning condo properties. Admit it, you’re seeing neighbors you thought had moved, it’s like a whole new community! Along with spring comes an annual rite of passage, “Spring Cleaning”. Spring cleaning started years ago, when homes in the winter were heated with coal furnaces/fireplaces and illuminated with oil lamps which left soot and residue on everything. When spring came, the house was opened-up and emptied out to be thoroughly cleaned. (Origins of “Spring Cleaning”) I don’t know about you, but I’ve slacked up a bit. But spring cleaning shouldn’t be limited to just your home, spring cleaning condo properties helps you complete a few items on your annual check list.
Tip 1: Spring Cleaning Condo Properties
Paperwork makes the world go around and your association is probably drowning in it. Spring is a great time to archive association management records in that cabinet. By now, all important paperwork should be with the CPA for tax preparation. Add a discard tag to your boxes if you don’t already have that system in place. Discard tags tell you when a box can be shredded or if it is a permanent file. I can already hear you saying, “our records are electronic”; guess what, you still need to backup files and store them on a separate HD or flash drive for security.
Tip 2: Management by Walking Around
Once you’ve cleared out the paperwork, try a little MBWA (Management by Walking Around). When RISE does spring cleaning for our clients, this is one activity that can’t be forgotten. Managers learn more about the needs of the property by walking around and interacting with staff and home owners. Speaking of staff, take your maintenance, landscaping and office employees with you. Use the time to gather input and identify needs of the community.
Tip 3: Preventative Maintenance
Spring cleaning is also important for preventative maintenance. There are a few items that require upkeep before the hot Houston summer is upon us – air conditioners and pools. RISE knows when those brutal Texas summers are on the way, it is essential to use spring as a time to tune up. HVAC in each unit should receive a tuneup and maintenance check and filters should be replaced. Outside, confirm the A/C condenser is clear of leaves and debris so they can operate efficiently.
Spring is also an important time to set a date for the pool to open. Beforehand, a pool must be cleaned and inspected, both inside and out. Repairs should be made if needed and filtration, PH and chlorine systems tested and ready for non-stop summer operation.
Tip 4: Get Everyone Involved!
Spring cleaning condo properties is best done as a community wide event! Don’t make it feel like a hassle for residents. Instead, get everyone involved, have a community wide kick-off party and give DIY tips for styling your balcony or patio. Come up with a contest, such as, “Most Improved Balcony!”. Get a few local sponsors and pass out gift cards and food. Have the onsite manager talk about why Spring Cleaning a Condo is important and efforts residents and the association is taking for upkeep. When everything is done, celebrate your accomplishment with the opening of the pool or a community party.
Want ideas on spring cleaning condo properties, talk to my Houston friends at RISE, get info from people who live it every day, explore the RISE difference at riseamg.com or contact RISE at (713) 936-9200 or [email protected].